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VelocityBird

AI software for Australian small businesses

Stop paying for busywork. Put AI on it.

We sit down with you, find the jobs eating your time and money, and build custom AI software that does them for you. Invoices, paperwork, phone calls, follow-ups. Built for your business, in weeks.

Book a free chatSee real examples
  • Melbourne based
  • Built for your workflow
  • Already running in real businesses

Paying driver invoices

Example
Before
  • Bills arrive on WhatsApp, email and paper
  • Someone types them into a spreadsheet
  • Duplicates slip through and get paid twice
  • Each payment keyed in one at a time
With VelocityBird
  • AI collects every invoice automatically
  • Duplicates flagged before you pay
  • Approve and pay everyone in one click

What if your software worked around you?

Stop changing your business to fit your software.

Most small businesses don't choose a messy setup. It builds up over time — a spreadsheet here, a WhatsApp group there, an accounting system, a CRM, a pile of paper and a few approvals that live in someone's head.

The result? Your people become the glue. They copy, paste, forward, re-type and chase information between systems all day.

VelocityBird finds those gaps and builds the missing software layer — so the work moves by itself.

What usually builds up:

  • Spreadsheets
  • Email processes
  • WhatsApp groups
  • Accounting systems
  • CRMs
  • Paper documents
  • Manual approvals
  • Separate applications

How information moves

Before

Your people are the integration.

  • WhatsAppSpreadsheet
  • EmailAccounting
  • PaperFiling
  • InvoiceBank
  • CRMSpreadsheet
Hours lost to re-typing· Things slip through the cracks· Nobody sees the full picture

How it works

You bring the problem. We build the fix.

You don't need to know anything about AI. You just need to know what's slowing you down.

  1. Step 1

    We sit down together

    A free conversation about your day to day. Where does time go? What gets done by hand, over and over? What costs you money when it goes wrong?

  2. Step 2

    We build your solution

    A custom tool shaped around your business: a dashboard, an AI assistant, or an automated workflow. You see it working early and tell us what to change.

  3. Step 3

    It runs, you grow

    We set it up with your team and stay on hand for support. The hours you get back go into the work that grows the business.

Is this for you?

Tick any of these and we should talk.

  • You or your staff type the same information into more than one place
  • Invoices, receipts or bills arrive through WhatsApp, email and paper
  • You miss calls or messages from customers while you're working
  • Important letters or deadlines slip through the cracks
  • You chase payments or send reminders by hand every week
  • You run your business off spreadsheets that only you understand

If a task is repetitive and happens every week, it can almost certainly be automated.

Solutions we've already built

Not ideas on a slide. Working software.

These are real solutions and reusable capabilities VelocityBird has already developed. Each one can be adapted to the way your business runs — so you're not starting from zero.

01Intelligent Invoice Hub In use

Invoices arrive everywhere. Now they don't have to stay there.

Invoices turn up on WhatsApp, in email, as uploads, from staff and straight from suppliers. VelocityBird collects them automatically, uses AI to read them and brings everything into one dashboard.

  • See every outstanding invoice in one place
  • Review extracted details — supplier, amount, due date, GST
  • Spot what needs action before it's overdue
  • Approve with one click
  • Track payment status end to end
  • Kick off integrated payment workflows
See how this could work for your business

app.velocitybird.com.au / invoices

12 outstanding

INV-20418.pdf

Received

via Gmail · accounts@apexplumbing.com.au

Supplier
Invoice no.
Amount
GST
Due date
ApproveReview

Approval queue

This week

  • Apex Plumbing$1,284.00To approve
  • Coastal Tyres$642.50Paid
  • Metro Cleaning Co.$385.00Approved
  • Northside Auto Parts$2,119.90To approve

Due in 7 days

$4,431.40

GST this month

$1,902.18

02AI Mailroom In use

Turn physical mail into actionable digital work.

Scan a letter and AI reads it, understands what it is and works out whether anything needs to happen. Instead of someone opening, reading and passing around every envelope, each document lands in the right workflow automatically.

  • Registration notice → renewal required
  • Fine → payment required
  • Insurance letter → review required
  • Supplier document → routed to the right workflow
  • General correspondence → filed, no action
See how this could work for your business

app.velocitybird.com.au / mailroom

Today · 23 scanned

Registration notice

  1. Scan
  2. AI reads
  3. Classifies
  4. Action
  5. Assigns
Document
Registration notice
From
Vehicle registration authority
Action
Renewal required
Assigned to
FcFleet coordinator

  • 6

    need action

  • 4

    assigned

  • 13

    filed

03Intelligent Email Assistant In use

Your inbox becomes an action queue.

Connect a business inbox such as Gmail. AI reads incoming email and sorts it into real work — invoices, payments, customer requests, follow-ups and the important things that can't be missed. It doesn't just summarise email. It turns email into structured business work.

  • Action required, invoice received, payment required
  • Customer requests and follow-ups surfaced automatically
  • Important correspondence flagged, noise set aside
  • One daily view: things that need your attention today
See how this could work for your business

Gmail connected · 147 new this week

Incoming

  • Northside Auto Parts

    Reading

    Invoice #88213 attached

  • Priya — customer

    Can we change the delivery date?

  • Energy provider

    Your bill is due 30 Sep

  • Coastal Tyres

    Following up on our quote

  • Industry newsletter

    This week in small business

  • Accountant

    BAS documents needed

Your action queue

Things requiring your attention today

  • 5invoices awaiting approval
  • 3customer requests
  • 2supplier follow-ups
  • 1registration renewal

31 emails need no action — set aside for later.

04Fleet Management Platform Live platform

Run your fleet from one place.

Built around the real day-to-day of running vehicles — not bent to fit generic fleet software. Vehicles, drivers, maintenance, registration, expenses and documents all in one operational view, with the reminders and workflows that keep cars on the road.

  • Vehicle and driver management
  • Maintenance and registration tracking
  • Expenses and documents per vehicle
  • Notifications before things lapse
  • Operational dashboards and reporting
  • Workflow automation
See how this could work for your business

fleet.velocitybird.com.au / overview

All systems normal

Vehicles

42

On the road

37

Service due

4

Rego due

2

Utilisation

Last 7 days

MTWTFSS

Vehicles

Sorted by attention

PlateModelDriverStatus
1XY 4KDA. SinghOn road
2BH 7QPM. NguyenService in 3d
1ZT 9LM—Available
3CK 2RWJ. OkaforRego in 12d
Reminder sent to J. Okafor — registration for 3CK 2RW renews in 12 days.
05Car Rental Management Platform Live platform

From vehicle to driver — one workflow.

Onboarding a driver, signing a contract, inspecting a car, taking payments and keeping on top of maintenance used to mean five tools and a lot of chasing. Now it's one flow. Complex business processes can become simple software.

  • Vehicle inventory and driver onboarding
  • Rentals, contracts and document management
  • Inspections and checklists
  • Payments, expenses and maintenance
  • Notifications and admin workflows
See how this could work for your business

rentals.velocitybird.com.au / drivers / daniel-r

Workflow
DR

Daniel R.

Rideshare driver · Camry Hybrid 1XY 4KD

In progress
  1. Onboarding
  2. Contract
  3. Inspection
  4. Payment
  5. Active

Onboarding

  • Driver licence verified
  • Rideshare accreditation uploaded
  • Proof of address on file
  • Direct debit details captured

Active rentals

31

Onboarding

4

Inspections today

3

AI & Automation

Small automations. Big difference.

Not everything needs to be a platform. Some of the most valuable things we build are small, focused pieces of automation that quietly remove hours of work.

  • Voice AI

    AI Phone Receptionist

    Answers incoming calls, understands what the caller needs, captures the details and routes or schedules the follow-up.

  • Support

    AI Customer Support

    Answers the common questions automatically and hands the important conversations to a person.

  • Documents

    Smart Document Processing

    Upload documents and have the right information extracted, classified and sent where it needs to go.

  • Workflow

    Automated Follow-ups

    Chases customers, suppliers or staff when something is outstanding — so nobody has to remember to.

  • Agentic AI

    AI Agents

    Agents that complete multi-step tasks across your different business systems, with human sign-off where it matters.

  • Automation

    Workflow Automation

    When something happens in one system, the next steps happen automatically in another.

  • Visibility

    Unified Dashboards

    Pull information from several applications into one operational view of what's actually happening.

  • Data

    Legacy Data Migration

    Bring in your existing spreadsheets, CSV files and databases so you don't have to start again.

  • Integration

    System Integration

    Connect your CRM, accounting, email, payments, document storage and other platforms.

  • Something else?If it's repetitive, we can probably automate it.Tell us about it

Imagine this in your business

Watch the work do itself.

Here's what happens behind the scenes when VelocityBird is running a workflow. Every step you see below used to be someone's job.

Trigger

A supplier emails an invoice

VelocityBird AI

  1. 1

    Detects the email

  2. 2

    Downloads the invoice

  3. 3

    Reads the document

  4. 4

    Extracts the details

  5. 5

    Checks for duplicates

  6. 6

    Adds it to the payment dashboard

  7. 7

    Notifies the right person

  8. 8

    Waits for approval

  9. 9

    Initiates the payment workflow

  10. 10

    Records the completed transaction

Workflow run

0

/ 10 steps automated

Manual data entry
0
People involved
1 approval

Waiting for trigger…

Your systems. Connected.

Keep the tools you have. We'll make them work together.

VelocityBird sits between the systems your business already uses and adds the intelligent automation layer on top — so information flows instead of being re-typed.

We can integrate with many of the systems your business already uses, subject to available APIs and access.

  • Gmail
  • Microsoft 365
  • WhatsApp
  • Xero
  • MYOB
  • Stripe
  • CRMs
  • Accounting platforms
  • Payment providers
  • Cloud storage
  • Databases
  • Excel / CSV
  • APIs

Don't know what AI can do for your business?

You don't need an AI strategy. Start with a problem.

Book an AI Workflow Discovery Session
  • 01Maybe you're spending hours processing invoices.
  • 02Maybe your team copies information between systems.
  • 03Maybe important emails get missed.
  • 04Maybe you're running the business through spreadsheets and WhatsApp.
  • 05Maybe customers keep calling with the same questions.
  • 06Maybe you have five systems but still no single place to see what's happening.

    • Show us the problem. We'll explore what can be automated.

Try it · AI idea generator

0/600

Or try an example:

Describe a task and we'll sketch what could be automated.

About VelocityBird

Built for Australian businesses.

VelocityBird is an Australian software and AI studio. We build practical technology for small and medium businesses — the kind that fits how you already work, speaks your language and gets used every day. No hype. Just software that does the job.

Australian business, Australian English

Practical software for how businesses here actually work.

  • Secure solution design

    Security is considered from the first design conversation, not bolted on at the end.

  • Business data protection

    Your data is handled carefully, with access limited to the people and systems that need it.

  • Human approval where it matters

    AI does the legwork. People stay in control of payments, decisions and anything sensitive.

  • Responsible AI

    We use AI where it genuinely helps, and we're upfront about what it does and doesn't do.

  • Designed around your requirements

    Every solution starts from how your business actually operates.

  • Cloud-based architecture

    Access your tools from anywhere, on modern cloud infrastructure that grows with you.

What's the one thing in your business you wish just happened automatically?

Tell us what's slowing you down. We'll show you what software and AI can do about it.

Tell Us Your ProblemBook a Discovery Call

Contact

Tell us what's slowing you down.

No jargon, no hard sell. Describe the problem in your own words and we'll come back to you with ideas on what could be simplified or automated.

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